Sharing, QR codes, and labels
Project roles, customer access, share links, QR codes, and the edit PIN explained.
:ui-icon[share] Sharing is available for eligible cloud projects. Before sending a link, check what information and permissions the recipient receives.
For a team project, Team preferences determine which public links, QR access, and external editing the team allows. On this page, you then manage the specific access for one project.
Open the sharing settings
- Open the cloud project.
- Click :ui-icon[share] Share project at the top.
- Wait for the sharing settings to load.
If you do not see the button or cannot change anything, check that you are signed in, the project is in the cloud, and your project or team role allows sharing.
What do the project roles mean?
Owner means the owner of the Condui cloud project. It does not identify the property owner or the person entered as owner in the project details. An admin receives additional management permissions without becoming the project owner.
This table describes project roles assigned through Sharing. Team roles and team preferences are separate.
| What can this person do? | Owner | Admin | Editor | Viewer |
|---|---|---|---|---|
| View the project | Yes | Yes | Yes | Yes |
| Edit and save the schematic* | Yes | Yes | Yes | No |
| Invite project members, change their roles or remove access | Yes | No | No | No |
| Manage share links and the project PIN | Yes | No | No | No |
| Export an editable project file | Yes | Yes | No | No |
| Archive or transfer the project | Yes | Yes | No | No |
*Editing also requires eligible paid access. A role does not include a subscription or paid features. Team projects also follow team permissions and preferences, including external editing and exports. Admin therefore does not mean paying customer. Transferring changes the project owner and has separate account requirements.
Which role should I give my customer?
- Viewer: the customer only needs to consult the schematic.
- Editor: the customer or another electrician needs to change the schematic without managing project members.
- Admin: the customer also needs to export an editable file, archive or transfer the project. Use this only when those broader powers are intended.
Currently, neither an admin nor an editor can invite other project members. An admin can change the owner by transferring the project. Do not choose admin simply because someone pays for Condui.
How do the QR code and edit PIN work?
Anyone with an active Project QR or its link can open the full project view, including personal details. Viewing does not require a PIN. The PIN protects obtaining edit access, not viewing.
A future electrician can open the QR link, sign in and use the configured PIN to obtain edit access without a new invitation from the original installer. This requires eligible paid account access. Team projects must allow external editing; a team member with the viewer role remains read-only. New QR access grants the editor role, not admin or ownership. Existing higher permissions are preserved.
Directly invited project members use their account and assigned role. They do not need to obtain access through the QR PIN first. If no PIN is configured, QR editing skips the PIN check; account and team requirements still apply.
Handover and future maintenance
Give the customer the QR link and edit PIN at handover if a future electrician should be able to maintain the project. Anyone with these details can pass them on. The editor role therefore does not prevent a future electrician from obtaining access through QR.
This is not guaranteed recovery when an installer is no longer available: the link must remain active, access can be revoked and team policy can block external editing. Agree who will manage the cloud project. For independent management, a project transfer or an editable project file may be appropriate.
Changing a PIN or revoking a link does not remove previously obtained project membership. Remove the project member as well when needed. Someone who still has a valid QR link and PIN and meets the requirements can obtain edit access again.
Choose the right access type
| Type | Use | For whom? |
|---|---|---|
| :ui-icon[public-link] Public anonymized link | Lets someone view an anonymized, read-only version. Names, addresses, and the installer are hidden. | Requesting online feedback or sharing with strangers. |
| :ui-icon[qr-access] Project QR | Opens the full view without a PIN. Edit access depends on the configured PIN, account access, and team policy. | Placing a QR sticker in the distribution board or sharing an official Condui link with a customer or electrician. |
PIN
The PIN protects obtaining edit access through QR, not viewing. Invited project members use their assigned role.
Create and check a link
- Choose Create link for the desired access type.
- Click Copy.
- Open the link in a private window or another browser where you are not signed in as the project owner.
- Check which project data is visible.
- For a Project QR, also test the PIN and check that only the intended actions are available.
- Only then share the link or print the label.
Stop or replace access
- Choose Revoke link to invalidate the current link immediately.
- Choose Recreate link only when the old link must no longer work. Previously printed QR codes and links in existing PDFs may then stop working.
- Share the new link again with everyone who should keep access.
A QR code can remain in circulation for a long time
A QR code on a distribution board, plan, or PDF can be photographed and forwarded. Only use a Project QR with a secure PIN, and rotate the PIN when needed.
The recipient cannot open or edit
- Check that the link has not been revoked or recreated.
- For editing, check the PIN and watch for a temporary lock after too many incorrect attempts.
- Ask the recipient to sign in if editing requires account access.
- In Team > Preferences, check whether external QR editing is allowed and whether the recipient has paid access or an appropriate role.